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Angie + Fern Tasks:

• Order invitations — Due 5/10/26

Note: Recommended RSVP date is 4 weeks prior to the wedding (7/18/26).

• Obtain a marriage license — Due 6/22/26

• Determine whether you will serve or save the top tier — Due 7/4/26

• Send ceremony details and ceremony standing order for the bridal party, processional & recessional order and reserved seating to Alexis — Due 7/4/26

• Make final decisions on people giving speeches/toasts & send names & toast order to Alexis — Due 7/4/26

• Purchase the following items, as needed:

• Table Numbers

• Seating Chart

• Misc Signage (Welcome Sign, bar signs, guest book signs)

• Guest Book

• Card box

• Toasting flutes

• Flower person baskets/fannies, etc

• Ring person pillow/sign, etc

• Favors and packaging

• Welcome bags + supplies

• Cake Knife (or ask caterer if they have one)

• Create a photo shot list for any group and family photos & send to Alexis — Due 7/18/26

• Finalize songs list for ceremony & reception moments & send to Alexis — Due 7/18/26

• Processional

• Recessional

• Wedding Party Introductions (Reception)

• Newlywed Introduction (Reception)

• Cake Cutting

• First Dance

• Parent/Special People Dances

• Last Dance

Complete BURST Docs — Due 7/18/26

• VIP Tab of Important Contacts List

• Decor Agreement

• Decor Instructions

• Final Stages

• WWYD

• Wedding Day Surprises

Note: Most of the items on here (chair/table setting, trash, mopping, etc) are covered by your caterer. These are only on here to protect us in the event we incur expenses (errands, overtime for late closes because of caterer not following venue rules, etc) or need to bring on additional staffing than what is covered in your package (2 total including Planner). In 10 years we've had to use the CC on this form once.

• Purchase gifts and cards for your Wedding Parties — Due 7/18/26

• Purchase gifts for parents to thank them for their support — Due 7/18/26

• Designate ushers for the ceremony & send names to Alexis, if desired — Due 7/18/26

• Follow up with guests who have not RSVP’d — Due 7/25/26

• Finalize Day of Stationery — Due 8/1/26

• Finalize Seating Chart + send to Alexis — Due 8/1/26

• Send final guest count to Alexis — Due 8/1/26

• Assign a designated person to take home any left over cake at the end of the night — Due 8/1/26

• Make decision about where you'd like gifts & personal items to go at the end of the night (onsite vehicle, left at venue for next day pick up if allowed, delivered to nearby hotel room by BURST Team) — Due 8/1/26

• Approve finalized timeline — Due 8/5/26

Payments Due:

Planner Tasks:

• Book transportation. - Due 5/1

• Assemble invitations — Due 5/15/26

• Mail Invitations — Due 5/23/26

• Send vendor introductions — Due 5/8/26

• Send updated timeline with revisions from walk through — Due 6/26/26

• Send drafted floor plan to Angie + Fern for approval — Due 6/26/26

• Update timeline with confirmed vendor arrival times & getting ready schedule — Due 7/18/26

• Send estimate counts to Florist — Due 7/18/26

• Send song list to DJ, once received from Angie + Fern — Due 7/25/26

• Send photo list to photographer, once received from Angie + Fern — Due 7/25/26

• Send finalized timeline & floor plan to Angie + Fern for approval — Due 8/1/26

• Send final guest count to baker — Due 8/5/26

• Send final guest count to caterer — Due 8/5/26

• Send final counts to florist — Due 8/5/26

• Send vendor meal count to caterer — Due 8/5/26

• Send finalized timeline & floor plan to all vendors — Due 8/8/26

• Create set up timeline for BURST assistants — Due 8/8/26

• Assign assistant roles & start times/end times — Due 8/8/26

• Present BURST Plan at Team Meeting — Due 8/11/26

• Host final wrap call w/ Angie + Fern — Due 8/11/26